8 best electronic signature software in 2025

Still dealing with printing, scanning, and chasing signatures? 

You don’t have to.

Whether you’re closing deals, managing contracts, or securing approvals, electronic signature software eliminates manual processes, reduces delays, and keeps business moving forward.

But not all e-signature tools offer the same value. 

Some are simple, standalone signing solutions, while others streamline the entire sales workflow, integrate with CRMs, automate proposals, and provide real-time engagement tracking. The right solution depends on how you plan to use it.

So, how do you choose the best one? 

This guide breaks down the best electronic signature platforms of 2025, comparing their strengths, weaknesses, and ideal use cases to help you find the right fit.

Yes, we really have tested each platform

If you search for “best electronic signature software,” you’ll find plenty of lists claiming to rank the top platforms.

But here’s the problem:

Most of these lists are generic overviews with little real-world insight into how these tools actually perform.

We’re taking a different approach. Instead of just summarizing features, we’ve researched the leading e-sign platforms - evaluating their usability, integrations, security, and additional features like proposal automation and CRM connectivity.

The result?

A clear, practical guide to the best electronic signature software, helping you choose the right solution for your business. 

Here's a breakdown of the top electronic signature software solutions on the market:

• GetAccept

• PandaDoc

• DocuSign

• Qwilr

• Proposify

• Scrive

• Adobe Sign

• Dropbox Sign

In case you’re in a hurry, here’s a quick overview comparing all eight platforms:

(Quick note: This list includes platforms that go beyond simple document signing, offering tools to streamline your entire sales and contract workflow. If you’re looking for more than just a digital signature, you’re in the right place.)

Let’s dive in.

What to look for in electronic signature software

Before selecting a provider, consider what matters most for your business:

• Ease of use: Will your team and customers adopt it quickly, or is there a steep learning curve?
• Legal compliance: Does it meet eIDAS, UETA, and ESIGN Act regulations to ensure legally binding signatures?
• CRM & workflow integration: Can it connect with Pipedrive, Salesforce, HubSpot, or other tools to automate your sales process?
• Security & authentication: Does it offer audit trails, encryption, multi-factor authentication, and fraud prevention measures?
• Beyond e-sign: Do you need proposal tracking, contract automation, analytics, or features like video messaging to engage buyers more effectively?

All of this is important, because the right electronic signature software will help you optimize your entire deal process to save time, improve accuracy, and close deals faster.

8 best platforms for electronic signatures

Here’s a breakdown of the best platforms for electronic signatures in 2025, highlighting their strengths, weaknesses, and ideal use cases.

1. GetAccept

(Shameless plug… but we really think we should be mentioned in the “best” lists).

If your business revolves around sales, proposals, and closing deals faster, GetAccept offers far more than just digital signatures.

It’s a Digital Sales Room platform designed to streamline the entire proposal process - from creation to signing - while providing real-time engagement tracking and automation.

Why choose GetAccept?

• Sales-focused digital signature platform that integrates with CRMs like Pipedrive, Salesforce and HubSpot.
• Automated proposal creation and tracking to help sales reps follow up at the right time.
• Built-in video messaging and live chat to engage buyers during the signing process.
• Enterprise-grade security, tamper-proof audit trails, and compliance with global digital signature laws.

Potential drawbacks:

• The robust feature set may feel overwhelming for users who only need a basic electronic signature tool.
• Higher-tier plans may be required to unlock advanced automation and analytics.
• Document editor currently slightly less customizable than some competitors. 

Best for:

Sales teams looking for a complete digital sales room experience, beyond just document signing.

2. PandaDoc

PandaDoc is a document automation platform that streamlines proposals, contracts, and invoices. 

With a drag-and-drop document builder, workflow automation, and CRM integrations, PandaDoc makes it easy for teams to manage the entire document lifecycle in one place.

Why choose PandaDoc?

• Comprehensive document automation, including proposals, quotes, and contracts.
• Drag-and-drop editor and reusable templates for quick, professional documents.
• ESIGN/UETA and HIPAA-compliant e-signatures with audit trails and tamper-proof records.
• Workflow automation to speed up approvals and reduce manual tasks.

Potential drawbacks:

• Pricing can add up, especially for teams needing CRM integrations and advanced features.
• Some advanced customizations, like conditional logic and offline access, are limited.
• Lacks deep sales engagement features, such as in-document chat or video messaging.

Best for:

Teams looking for an all-in-one document management and e-signature solution.

3. DocuSign

DocuSign is the most recognized name in electronic signatures, offering a highly secure and globally accepted solution. 

With comprehensive compliance certifications, advanced authentication methods, and integration with over 400 apps, DocuSign is a trusted choice for enterprises and regulated industries that require top-tier security and legal enforceability.

Why choose DocuSign?

• Industry-leading security with SOC 2, ISO 27001, and GDPR compliance.
• Advanced authentication options, including SMS verification and biometric ID checks.
• Deep integrations with CRMs, ERPs, and productivity tools like Salesforce, Microsoft 365, and Google Workspace.
• Robust automation and AI-powered contract analysis for large-scale document workflows.

Potential drawbacks:

• Pricing is higher than many competitors, especially for advanced workflow automation.
• Lacks sales engagement tools, such as proposal tracking, in-document chat, or video messaging.
• Steep learning curve for teams that only need simple e-sign functionality.

Best for:

Enterprises and highly regulated industries that require maximum security and compliance.

4. Qwilr

Qwilr takes a modern, design-first approach to proposals and electronic signatures by transforming static documents into interactive, web-based pages. 

This unique format not only enhances engagement but also simplifies the signing process, allowing clients to approve deals instantly without leaving the document. 

For businesses that prioritize highly visual, on-brand proposals, Qwilr stands out as a compelling option.

Why choose Qwilr?

• Interactive, mobile-friendly proposals that feel more like engaging web pages than static PDFs.
• Seamless e-signature functionality directly within the proposal, eliminating extra steps for buyers.
• Built-in analytics to track engagement, including which sections prospects spend the most time on.
• Customizable templates and branding to ensure every proposal looks professional and polished.

Potential drawbacks:

• No option to upload existing PDFs or Word docs - documents must be created within Qwilr’s platform.
• Higher pricing ($35/ mo) compared to basic e-sign tools, making it less ideal for teams that just need contract signing.
• Limited offline functionality, since proposals are web-based and require internet access.

Best for:

Sales and marketing teams that want highly engaging, interactive proposals with seamless e-signing.

5. Proposify

Proposify is a proposal management platform designed to help sales teams create, send, and track proposals with built-in e-signature functionality. 

It offers a structured, template-based system that ensures consistency in branding and messaging while providing real-time insights into prospect engagement.

If you need a proposal-driven e-signature solution, Proposify makes it easy to streamline approvals and close deals faster.

Why choose Proposify?

• Comprehensive proposal management with customizable templates for branding consistency.
• Legally binding e-signatures included on all plans, ensuring a seamless signing process.
• Real-time analytics and tracking so sales reps know when to follow up.
• SOC 2 certified and GDPR compliant, providing enterprise-level security for sensitive documents.

Potential drawbacks:

• Limited document flexibility, as it focuses primarily on proposals rather than contracts or agreements.
• Some users report formatting issues when exporting to PDFs, requiring manual adjustments.
• Slight learning curve for customizing templates, especially for advanced design elements.

Best for:

Sales teams that rely on structured, repeatable proposal templates with built-in electronic signatures.

6. Scrive

Scrive specializes in secure electronic signatures and digital identity verification, making it a top choice for businesses in highly regulated industries like finance, healthcare, and legal.

Its advanced authentication methods ensure compliance with strict electronic signature regulations.

Why choose Scrive?

• Strong focus on security and compliance, with eIDAS, ESIGN, and UETA adherence.

• Advanced identity verification tools, including BankID and SMS authentication.

• Cloud-based document storage with automated archiving for legal and regulatory purposes.

• Integration with CRM platforms like Salesforce and Microsoft Dynamics.

Potential drawbacks:

• The platform’s security focus may add complexity for businesses that just need basic e-signatures.

• Advanced authentication features can increase costs, making it less budget-friendly for small businesses.

• The user interface, while functional, may not be as modern or intuitive as competitors.

Best for:

Businesses in finance, legal, and healthcare that require high-security digital signatures and identity verification.

7. Adobe Sign

As part of Adobe’s Document Cloud suite, Adobe Sign is a robust digital signature solution trusted by large enterprises. It offers seamless integrations with Microsoft, Salesforce, and other enterprise software, making it ideal for businesses that need secure, scalable electronic signatures.

Why choose Adobe Sign?

• Deep integrations with Microsoft 365, Salesforce, and other enterprise tools.

• Highly secure e-signatures with compliance for global regulations, including eIDAS and HIPAA.

• Customizable workflows for approvals, document routing, and automation.

• AI-powered document scanning and text recognition for seamless digital workflows.

Potential drawbacks:

• Pricing is higher compared to other solutions, making it less accessible for smaller businesses.

• The extensive feature set may feel excessive for companies that only need basic e-signing.

• Customer support has been reported as slow, especially for small-to-mid-sized businesses.

Best for:

Enterprises and large organizations that require deep integrations, security, and workflow automation.

8. Dropbox Sign

Formerly known as HelloSign, Dropbox Sign is a simple, easy-to-use e-signature solution that integrates directly with Dropbox, Google Workspace, and other productivity tools. It’s a great choice for small businesses looking for a lightweight, affordable e-signature solution.

Why choose Dropbox  Sign?

• Intuitive interface with seamless Dropbox and Google integrations.

• Legally binding e-signatures that comply with ESIGN, UETA, and GDPR.

• Affordable pricing plans suitable for freelancers and small teams.

• Custom branding options to maintain a professional look.

Potential drawbacks:

• Lacks advanced features like contract automation, CRM integrations, and detailed analytics.

• Limited customization for workflows and approval processes.

• Slower customer support response times compared to competitors.

Best for:

Startups, freelancers, and small businesses looking for a simple, affordable e-signature solution with essential features.

Which electronic signature software is right for you?

The best digital signature platform depends on your business needs:

• Need more than just signatures? GetAccept and PandaDoc provide full document automation, CRM integration, and engagement tracking to streamline sales.
  
  
• Prioritizing security and compliance? Scrive and DocuSign are top choices for regulated industries, offering advanced identity verification and enterprise-grade security.

Want a simple, budget-friendly tool? Proposify and Dropbox Sign offer easy, low-cost options for basic agreements.

• Using Microsoft tools in your workflow? Adobe Sign integrates seamlessly with Microsoft 365 and enterprise software for large-scale digital document management.

Conclusion

The right e-sign software empowers your sales team to close deals faster, improve buyer engagement, and reduce administrative overhead. 

By selecting a tool that aligns closely with your sales process, CRM, and growth objectives, you’ll optimize workflows, shorten sales cycles, and create a smoother buyer experience.

Ready to upgrade your sales process with electronic signatures?